Executive Assistant - AIG Finance, IT & HR Job at Thermo Fisher Scientific, Waltham, MA

  • Thermo Fisher Scientific
  • Waltham, MA

Job Description

Executive Assistant position supporting three senior executives (VPs of Finance, IT, and Human Resources) in the Analytical Instrument Group at Thermo Fisher Scientific's Waltham, Massachusetts office. Responsibilities include calendar management, travel coordination, meeting planning, and administrative support for fast-paced leadership team.

Responsibilities

  • Manage complex calendars and coordinate meetings for three group executives across multiple time zones
  • Arrange and coordinate international and domestic travel, including visa and logistics management
  • Plan and execute strategic meetings and events for senior leadership
  • Handle confidential and sensitive information with discretion and sound judgment
  • Support special projects and cross-functional initiatives while maintaining organizational priorities

Requirements

  • High school diploma with 5+ years executive administrative experience, or Bachelor's degree with 2+ years supporting senior leadership
  • Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
  • Demonstrated ability to manage complex calendars across multiple time zones
  • Experience coordinating international travel, logistics, and visa requirements
  • Proficiency with expense management systems and virtual meeting platforms
  • Strong written and verbal communication with exceptional discretion and attention to detail
  • Ability to work independently, anticipate needs, and adapt to dynamic, shifting priorities

Compensation: $35.00–$52.00 hourly, plus variable annual bonus eligible

Job Tags

Hourly pay, Work at office, Shift work

Similar Jobs

Good Samaritan

CNA - PRN Job at Good Samaritan

 ...Mandan, ND 58554, USA Shift: 8 Hours - Varied Shifts Job Schedule: PRN Weekly Hours: Varies Salary Range: $19.50 - $25.50 Department...  ...package (benefits vary based on full-time or part-time status) *Active CNA license required at time of hire Job Summary The Nursing... 

ContactLink Solutions LLC

English-Polish Interpreter Job at ContactLink Solutions LLC

 ...skilled interpreter looking for a rewarding role where your voice makes a difference? We are seeking talented individuals proficient in Polish and English to join our global network. If you are passionate about cultural exchange and committed to professional excellence, we... 

GAT Airline Ground Support

Airport Ramp Agent - AS Job at GAT Airline Ground Support

 ...Ramp AgentRamp agents are responsible for loading and unloading aircraft baggage, guiding planes to and from their gates, operating baggage carts, de-icing planes and performing other airplane servicing duties. Ramp agents have fast-paced careers and should be comfortable... 

Stride, Inc.

English Language Learner Teacher Job at Stride, Inc.

 ...with K-12 programs offering courses in English, history, math, science, music, art, and world languages and other personalized courses...  ...reside in Oklahoma The High School English Language Learner Teacher is a state certified teacher responsible for delivering specific... 

SiTime

Sr. MEMS Development Engineer Job at SiTime

 ...the timing industry with the best silicon Microelectromechanical Systems (MEMS) timing products in the world. As a MEMS Development Engineer, you will use your technical and creative problem-solving skills to design, characterize, improve MEMS devices and build SiTimes...